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Conference

Why hold your conference in Naivasha

16Dec

Naivasha, a town rich in flora and fauna with a wide array of lodges, hotels and resorts, is a must-go-to tourist destination for both the eco-tourist and the business tourist. What makes this destination unique is its ability to tap into the conferencing niche, despite the fact that most Naivasha conference venues are located away from the hustle and bustle of the co-operate world. Let’s delve deeper to find out why.

  1. Its location gives it an edge

Just 90 kilometres from Nairobi,a short distance from Kenya’s capital, the business elite frequent this town to escape the busy routine of the city, and it offers them tranquility and serenity. A place very rich in tourist attraction sites like Hells Gate National Park, Lake Naivasha, Crescent Island, Mount Longonot, Lake Elementaita and Ol Karia just to name a few. Most hotels in the area are located close to Lake Naivasha to achieve a calming surrounding for their guests. This enables outdoor team building exercises that can be custom made to blend in with nature. Its proximity to the capital gives Naivasha a competitive edge for hosting conferences.

  1. Favourable climatic conditions

Naivasha was not considered a preferred tourist destination as the coastal region was, but it is quickly gaining popularity as business travel booms worldwide. In all fairness, the weather in Naivasha gets as warm as the coast during the day, and is closer to Nairobi. A perfect getaway to brainstorm. Conference facilities in Naivasha offers unique meeting options by the lake or in tents, or even on the green panoramic gardens, all depending on the client’s specifications. What more can you ask for?

  1. Capacity

Hotels in Naivasha have proved capable of having the capacity to hold world class conferences in their facilities. For example, Enashipei Resort and Spa has a conference room that can hold over 500 people- Entumo conference centre. Which is indeed one of East Africa’s largest conferencing facilities.  Right in the heart of Naivasha. Many hotels in Naivasha have a number of conference rooms within their facilities, making them capable of hosting large seminars.

  1. Variety of hotels

You are spoilt for choice when trying to select a hotel, resort or a lodge for your upcoming meeting but consider one of Naivasha’s very best when settling for a venue. When planning a conference in Naivasha, on a budget, the majestic Astorian Grand Hotel should be one to consider. Designed to cater for different types of meetings, we have conference rooms with the capacity of 100 pax at affordable prices. All the rooms feature the latest technology, not forgetting a business center, this is ideal for holding professional meetings. We offer pocket friendly packages and has a total of 12 conference rooms for meetings, conventions, team building and seminars. Other hotels in Naivasha with conference facilities are and not limited to:

  • Enashipai Resort & Spa
  • Panorama Park Hotel
  • Sawela Lodges
  • Burch’s Resort Naivasha
  • Lake Naivasha Resort
  • Naivasha West Beach Camp
  • Sopa Lodges

When you think conference facilities on lush green landscapes, outdoor conferencing, team building locations with the state of the art equipment with a personalized service, choose Naivasha, the hidden gem waiting to be explored.

Conference in Naivasha

How to deliver an Effective Conference Presentation

11Mar

Naivasha is fast cementing its place as one of the economic hubs in the country. With local and foreign entities setting camp in town, it’s also rapidly becoming a business destination. That’s why we’ve prepared tips to help you deliver the most seamless and successful presentation for that next conference in Naivasha.  It goes without saying that a good conference presentation requires you to prepare in advance. This will involve ensuring you resonate and strike a chord with the audience. Isn’t that the point of any presentation?

  1. Focus on the Needs of the Audience

When delivering on a subject you’re well versed in, it’s tempting to want to rattle off every other detail relevant to the topic. However, a great presentation is one that focuses on the needs and knowledge gaps of the audience. One way to do this is to stick to the subject matter and feeding off the audience’s response and reaction.

  1. Body Language is Key

Imagine a presentation where the speaker’s face is inscrutable or impassive. It would be so bland and ineffective. Body language experts say ¾ of our communication is verbal. A presentation is sort of a give and take, at least in way of body language. Smile. This exudes warmth and makes the audience trust you. It even makes you come off as authoritative. Make eye contact. This allows the audience to connect with you. Also, avoid potentially giving off the wrong vibes: don’t cross your arms, pocket your hands, or hold them behind your back.

  1. Keep the Time

Seeing as conference organizers have allocated a specific amount of time to your presentation, remaining within this constraint is not only professional but also respectful. You can prepare for this early in advance. For example you can practice at home and see if you run beyond the time limit. This will help you tailor the presentation to fit within the slotted time.

  1. Combine Voice and Visuals

Images can transform a presentation from being boring to a lively, engaging experience. Whether it’s a simple graph to show changes of certain phenomena over time, or a pie chart to compare parts of a whole, a visual enhances your audience’s understanding and helps reinforce your message. Of course, your voice is your main media through which you will connect, so make it more effective. How? Vary your pace, pitch and emphasis depending on key points you want to highlight. This keeps it interesting and holds your audience’s attention.

  1. Encourage Interaction

A Q&A session at the end is as important as the presentation. Encourage interaction between you and your audience by asking and prompting questions. You might also ask their opinion on certain parts of your presentation. Be open to divergent views too, which will liven the discussion.

Happy Conferencing!

CONFERENCE IN NAIVASHA

Here is How to run the most effective Meeting Possible

10Dec

Running an effective company meeting can improve your profession and prominence. It braces business sales and morale, depending on its purpose. A conference that isn’t planned well can impact your career negatively.  If the speakers don’t impress the attendees, or you run out of facilities it can end up being very in effective.  So ensure you plan your company conference thoroughly. Don’t leave anything to chance.

Here is how to run the most effective meeting possible:

 

  1. Have a clear objective

For a meeting to be successful, it must have a specific and defined purpose. Before sending a calendar invite, ask yourself: What do I seek to accomplish? Are you alerting people to a change in management or a shift in strategy? Are you seeking input from others on a problem facing the company?  Engage in team building activities? The purpose determines much of the rest of the conference in terms of the speaker, its size and the agenda.

  1. Consider who is invited

In order to run an effective meeting, take time to think about whom really needs to be there. If you are publicizing a transformation, invite the people who are affected by the publication. If you are trying to solve a problem, invite people who will be a good source of information for a solution. When the attendees think that what’s being discussed isn’t significant to them, or they lack the skills or proficiency to be of assistance, they will view their attendance as a waste of time.

 

  1. Brief your moderator and facilitator

Briefing your moderator and facilitator is crucial for driving interaction at your question and answer session. Have your moderator as the voice of the audience, which drives and steers the conversation between presenters and attendees. Involving moderators in pre-planning phase helps in the influence of the format and flow.  Moderators are also there to ensure correct timing during Q&A sessions, they help in structure and agenda of the meeting so as to clarify on the number of Q&A ‘S.

 

  1. Build enough time for Q&A

Dedicating 5 minutes for Questions and Answers is not enough. To make the Q&A useful at all, ensure you create enough time for the discussion to evolve. Creating this time depends on your event format, type of session, audience size and the number of speakers. To bring more diversity and interaction into your agenda, consider adjusting the time frame of the meeting.

 

  1. Keep an eye on the time

Time is a very essential factor to consider when running a meeting. Make sure you keep an eye on the time and stick to the agenda as much as possible. In case you run out of time, prompt the audience to choose their, most favorite questions submitted through the Q&A platform. Then you can address the chosen questions to ensure the process is as democratic as possible. You can always invite the speakers to respond to the outstanding questions after the meeting and share the answers with the attendees.

 

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TIPS FOR SUCCESSFUL CONFERENCE

Tips For Planning A Successful Company Conference

05Nov

 

Planning a company conference can enhance you career and visibility. It strengthens the companies vision and missions depending on its objectives. A well planned company conference is tailored to offer a smooth run through out the event. It all begins from the design and conception stage to the detailed execution and finally the employee’s awareness of the event. Hotels are known to provide expert and knowledgeable services when it comes to planning for a conference. They offer a variety of services that guarantees a memorable and successful event.

Outlined are some of the tips to follow for a successful company event/conference;

 

 

  1.    Having a clear purpose of the conference

For a company conference meeting to be successful, it must have a specific and defined purpose outlined. For instance, what do you seek to accomplish? Is it for the purpose of motivating a sales force?  Or are you looking to arrive at a decision of a particular matter?  Therefore setting up meetings with vogue purposes will ensure you have an effective corporation session.

 

  1.   Create a budget

Once you have a clear purpose for the company conference, you need to create a budget. In it, safeguard all the categories needed.  If you are planning to hold a full board conference event then a venue with budget accommodation can save you the day.

Some other that should be put into consideration is the facilitation fee, you have to decide whether you do the facilitation on your own find out if the venue providers offer facilitation & at what fee. If yes.

How many members will you have for the conference? This ensures you select on the appropriate size of the conference room among others. This factors enables you know everything needed as well as a rough estimation of the total cost. Having all that will now enable you search for hotels/venues that suits your budget.

 

  1.   Choose an appropriate hotel that matches your wish list and budget

After knowing your budget, it is only accurate to pick on a hotel that matches your wish list with its budget. A wish list may include factors such as, how far should the hotel be from the company? For example if  you are planning to hold a conference in Naivasha then your company will have to be located in the outskirts of Naivasha. Do you want plenary sessions where everyone gathers to listen to a speaker?  Choose a venue that will accommodate the number of people and type of meeting that you want. Select a hotel that offers flexible meeting packages and that is well equipped to handle your needs.  Apart from the wish list, the hotel of your choice should also concur with your budget since different hotels will list out different prices.

 

<- HOTELS IN NAIVASHA WITH CONFERENCE FACILITIES ->

 

  1.    Research on available dates 

 The planning period of a conference needs to be done at least three months prior or even more.  This is because meetings have a multitude of logistics. You need a venue, facilitators all available on a particular date. If you don’t plan in advance either of the elements may be limited making the meeting ineffective.  Therefore ensure you choose on a day that the venue is free, through making early bookings and choose on a date that is suitable for all members, a day that at least all members can avail themselves.  Once you have those dates then you can finally decide on the meeting dates.

 

  1.   Book the venue

Most Hotels will require you to make a deposit to in order to book you a venue.  Now that you clearly have a purpose, a budget, a venue and the meeting date, set up commitments for the place where the conference will be held. If the venue or rather the hotel will be responsible for preparing and serving meeting meals, set up commitments for those as well.  .Your venue is now ready and well secured!

 

  1.   Develop an Agenda

You may a good sense of what the agenda is from the initial first step but at this point it may be necessary to sit down and develop the agenda point by point. This factor will ensure the meeting runs smooth and effective leaving your employees feeling keyed up and enthusiastic about their work.

 

  1. Publicize the meeting

Publicizing the meeting will stimulate the workforces and let them know what the meeting is all about. This factor should outline reasons for attendance, venue of the meeting, the dates, surrounding attractions to allow early preparations. It should also be done in a formal way including via mails, company’s newsletters or even via flyers and brochures.

Conferencing in Naivasha

05Oct

Naivasha has become a popular destination for corporate conferencing and team building not only due to its proximity to Nairobi but also due to the many number of hotels and lodges found in the area. A wide range of choices is available to clients with different budgets ensuring that everyone is catered for. The main types of conferences in Naivasha catered for are:

Full board conference

This type of conference includes both accommodation and conference. It would be held over a couple of days with guests spending the nights at the hotel. The typical package would cater for:

  • Bed and breakfast
  • 10am and 4pm refreshments
  • Buffet lunch
  • Mineral water
  • Use of conference hall with conference stationary i.e. pads, pen, white board, flip charts & markers
  • LCD projectors, PA system etc.

Day conference

A day conference does not include accommodation and will usually run from morning to evening with participants commuting to the hotel every day. For this reason distance from the hotel to the main road or bus terminal is important.

  • 10am and 4pm refreshments
  • Buffet lunch
  • Mineral water
  • Use of conference hall with conference stationary i.e. pads, pen, white board, flip charts & markers
  • LCD projectors, PA system etc.

Team building

A team building/ retreat are similar to the day conference module but in lieu of the conference hall participants will usually conduct their activities in a field. A team building will typically be conducted by a facilitator who will have prepared various activities and games for the group all directed at achieving certain goals such as cohesiveness, team work, trust etc.  Some hotels are able to source or recommend facilitators who teams that do not have one of their own.

Board Meetings, AGM’s etc.

A board meeting can take the form of a full board conference or day conference but at a smaller scale. A board meeting will have only a few people attending and thus requires much smaller space than the other two. Many hotels have a dedicated board room to cater specifically for this type of meeting